Tag Archives: employee attendance

Skills to Manage and Improve Employee Performance

24 March 2017 / by Admin

Here are some ideas for managing and improving employee performance:

  • Set clear expectations and communicate them well, then continue to manage expectations. Frequent communication is critical. Ensure employees understand their objectives by asking them to explain them in their own words.
  • Train managers and give them the tools to help their employees excel. Be on the lookout for managers who have underperforming teams—and see what the root cause is.
  • Utilize employee handbooks to keep everyone on the same page and help to ensure employees understanding of company policies.
  • Consistently follow the company’s employee discipline policy, and always discipline promptly if necessary. This step maintains consistent and fair treatment of employees so they see that they do not have to tolerate or pick up slack for poor performers. Perhaps counterintuitively, a consistently applied and fair disciplinary policy can keep morale up (assuming of course it is appropriate and not overreaching). A disciplinary policy does this by ensuring everyone is held accountable for their actions.
  • Conduct regular and timely employee performance appraisals so employees know where they stand and what their goals are.
  • Use SMART goals. SMART stands for specific, measurable, achievable, realistic, and time-bound. When employee goals are realistic, it gives them ownership and encourages them to achieve their goals.
  • Prioritize employee development. In other words, help them help you. You can do this by ensuring your employees know how to achieve their career goals within the organization and, likewise, ensuring that employee goals are known so you can both plan accordingly. Work with the employee to close any skills gaps that exist that would be an impediment to achieving their long-term career goals. This improves employee skills, which benefit both the employer and employee, and it also helps maintain and improve employee satisfaction levels.
  • Give frequent and timely feedback. When an employee does something worth recognizing, give him or her that recognition. If appropriate, consider giving a reward for employee service that exceeds expectations. It’s also important to ensure that when an employee steers slightly off course, he or she knows that too. Even negative feedback (as long as it’s not the only feedback!) helps because it ensures employees understand expectations.
  • Be open to receiving feedback too. Listen to employees when they ask for better tools. Listen to their needs to ensure they’re happy. Ensure each person is in the right role for his or her needs and skills.
  • Review company hiring procedures to ensure the best candidates are being selected.
  • Keep Analytical Track on Employee Attendance (Tip You can use MarkMe App for it)
  • Conduct employee engagement surveys; poor performance can be a result of lack of engagement and low morale.
  • Focus on morale. Take steps to ensure that employees are satisfied with their jobs. Here are some ways:
    • Review benefits, work environment, salary levels, and more. Ensure the benefits offered are benefits that your employees value. Remember that employee benefits that help employees—even if they’re not high-value items—can improve morale.
    • Ensure employees understand the organization’s mission and vision; giving employees something to get behind can help them understand their purpose and role in helping the organization succeed.
    • Consider ways to improve team cohesiveness.
    • Ask employees what they need.
  • Ensure managers are being consistent in their application of company policies.  For example, ensure there’s no appearance of favoritism and no individuals or groups who do not have to follow the rules. Inconsistency can cause frustration, which can decrease productivity.
  • Give employees the right tools and processes to excel. Sometimes investing in a better tool or process can reap huge dividends in productivity and employee satisfaction.
  • Give employees the power to do their jobs well. Empowering employees is critical; it allows them to not get absorbed by minor roadblocks. Empowering employees can include ensuring they have the authority to make decisions critical to their success—and the ability to delegate if necessary to get the job done. Employees should know and have input into their goals and objectives, which will also give ownership—they should help to decide goals, deadlines, and more. Give them the resources they need, and hold them accountable without micromanaging. Encourage employees to find solutions to problems.

Many times when productivity suffers, there is an identifiable root cause. Things like dissatisfied employees, the wrong fit for the role, not enough training, lacking the right tools, conflicting priorities, and unclear expectations can all get in the way of employee productivity. Identifying these root causes can help uncover the path to maximum productivity.

*This article does not constitute legal advice. Always consult legal counsel with specific questions.

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Time and Attendance Software: Things To Know before you buy

18 February 2017 / by Admin

Why Should Opt For Time and Attendance Software

Timekeeping solutions are offered by a number of HR software. But every timekeeping feature offered by a software differs from the other. A typical time and attendance software that exclusively handles only project tracking would offer different features than a time tracking software that also supports attendance monitoring. What this means is that a timekeeping system without attendance management is meant only to track how long an employee takes to finish a project.

Their settings differ from those of a time and attendance system, which offers features to view error-free employee data and attendance logs. A simple time tracking software would support features to create new projects and assign a time period accordingly. Employees can check how long it took them to finish that particular project. This can help in improving their time management skills and also help employers to notice how well an employee is doing.

Setting a limit in the time management software on how long an employee can take throughout the week also prevents them from being overworked and which further leads to them being dissatisfied with their job. But this can also be achieved with an attendance monitoring software that provides a complete overview of every employees’ working hours through the week/month, daily work duration, punctuality, and some additional features.

If you’re looking for the best time and attendance software, here are some of the most common features you should expect:

1) Biometric Attendance System
Most companies these days are opting for biometric attendance systems. With registers or card systems, there’s always a chance of buddy punching. While this was acceptable in college to a certain level, it’s definitely unacceptable at work where a company is investing in you. A fingerprint attendance system can completely eliminate the chances of fraud that may be committed by any employee.

biometric time and attendance system

Biometric time and attendance software can be easily integrated with an attendance software to get real-time data for report generation. This is also extremely cost effective as there’s no need for splurging on anything other than the actual machine. A fingerprint attendance system erases the need for other variables such as separate cards for every employee that would be a necessity when using other systems like a card scanner. With a biometric attendance system, even if an employee leaves the organization, all you need to do is delete their data. Adding a new employee is just as easy; simply register their fingerprint immediately without any hassles.

2) Break-Time Tracking Software
Some time tracking software also have a unique feature for break duration policies. What this basically means is that with a break-time tracking policy in place, employees can clock-in and clock-out multiple times throughout the day. Once this feature is enabled, the very first time an employee punches in, it will be recorded as their official clock-in time at work that day. Every time an employee punches out and back in after that, an employee time tracking software will count it as a break. The time between the clock-out and clock-in time will be registered as one break. The last time an employee clocks-out that day will be the official time he leaves for the day and every other punch-in between his first clock-in of the day and last clock-out will be counted as a break. This has to be one of the best time tracking software features.

3) Web Login System
Along with a biometric time and attendance system, a timekeeping system should also offer a web login system as a backup. This is really beneficial in case an employee is working from home or is working from another location due to a meeting or similar reasons. A web login system enables you to clock-in from anywhere, at anytime directly through the website with the click of a button. This can be assigned to specific employees only based on how much they would be required to travel on-the-job. Apart from traveling on-the-job, this employee time tracking software feature can also be useful in case an employee is working a night shift from a different location or is in a different time-zone. Since this is accessible via the website, there’s no time period as to when the employee can clock-in as long as it does not break company policies.

web login attendance software

4) Attendance Monitoring
The most basic feature of any HR software offering a time and attendance software is an employee attendance monitoring system. It’s a monstrous task to keep track of when every employee walks into the office. And more so when you need to allot different time slots to employees based on their job roles.

With an attendance monitoring system, you can easily design different attendance policies for every team and assign them accordingly with one click. Everything you would need in an attendance tracker is right in front of you. View your employees’ clock-in and clock-out timings or accept/reject/revoke leaves, all in one spot. You can also have easy access to all past records of the employee’s attendance along with all the leaves they took.

An employee time tracking software with an integrated attendance tracker as well seems like a much better option as compared to a simple time management software as it offers features for time tracking and working hour management as well as attendance monitoring.

 

Contact Us For our MarkMe Attendance app details

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Benefits of Time & Attendance Tracking for Employees

13 February 2017 / by Admin

Time and attendance tracking is often seen as an employer service. It reduces time theft, verifies employee attendance, and prevents scheduling mistakes that can violate labor laws or rack up overtime. What employers often don’t consider is how time and attendance tracking benefits their employees. Focus on these four employee benefits of a time and attendance tracking system in your workplace.
Better Time Management

benefits of time & attendance tracking for employees

It’s often joked that the amount of work that needs to be done spreads or contracts to the amount of time given. This can be doubly true for hourly employees. When they have a heavy workload, that work gets accomplished in the same amount of time as a lighter workload, but when employees are unsure of their schedule, that balance is altered. Time and attendance tracking helps employees better manage their time on the clock for their employer. With a clear understanding of what time employees are expected to be at work, they can plan for how to complete their workload.

A Better Way to Work Remotely

One of the reasons many companies have neglected to embrace remote workers is the fear that employees will spend the day surfing the web and doing household chores rather than working. Shockingly, employees have that exact same fear. A time and attendance tracker is the best way to provide accountability to remote employees without being overly restrictive. Employees can “clock in” from home and begin the workday with a clear understanding of how much time they’ve been on the clock at any point in the day. Breaks can be integrated into the system so employees can easily go change that load of laundry or answer the doorbell while staying respectful of company time. Time and attendance builds in accountability for employees, allowing them to work from home more effectively.

Accuracy During Payroll

Few employees are willing (or could afford) to work without receiving a paycheck. Even if you love your job, getting paid for your time is essential. Before time and attendance software, payroll was often inaccurate. Whether the punch clock was broken or payroll misinterpreted an employee’s scribble, the outcome was the same: Employees didn’t receive the pay they deserved. Time and attendance tracking removes that risk of error by providing employees with a fool-proof way to clock in and out and alerting managers to incomplete shifts and overtime. This accuracy is a major benefit to employees.

Realistic Productivity

Managers try to connect with their employees, but when they leave the front-lines of the business they sometimes lose sight of the workload. Instead of seeing a struggling department, they see sales numbers and employee payroll hours. One of the major benefits of time and attendance tracking for employees is that it couples sales and workload with employee hours. Managers can easily see if a team is regularly requiring overtime or getting the bulk of their workload towards the end of the shift. This change in perspective can help employees get needed help or negotiate a schedule that is better suited to their personal life and their work life. Time and attendance tracking provides a realistic look at the productivity of each employee and department for better hiring and scheduling.

While employers often think of themselves as the beneficiary when implementing time and attendance tracking, the real winner is the entire organization. Employees gain a variety of benefits from implementation such as better scheduling, an accurate paycheck, and more effective time management.

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MarkMe: Simple but Powerfull Employee Attendance Solution

21 January 2017 / by Admin

When you’re working to figure out how to manage your business’ needs for time tracking, markme attendance software(mobile app) can make all the difference for you. There are many time management solutions on the market, from time clocks to time sheets. However, the simple attendance software known as MarkMe can really excel at making your life easier. Markme uses modern smartphone(Android/IOS/Windows Phones) with location and photo capture during check in check out from smartphone itself , which means that every clock in and out is tied directly to the employee in question. You can eliminate time theft and time clock fraud entirely with this simple attendance app. You’ll always know exactly what’s going on in the office. You’ll save your business money and be protected from dishonesty.

We have run a number of pilots over the last few months which have received really positive feedback so now we are looking forward to rolling out the solution further.

If you are looking at how you can best get accurate employee attendance data then please get in touch with us – we’d love to show you just how simple the solution is

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